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Sync with Toodledo

Toodledo is an independant GTD service with clients for every platform but for Windows there is no good client.

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  • AdminAaron Wolf (Admin, Task Coach) commented  ·   ·  Flag as inappropriate


    Task Coach currently has a lock safety feature to block simultaneous access. You can use cloud sync otherwise, just not simultaneously. We are working on making simultaneous access possible for v. 1.4 and that is the most popular feature request of all.


  • Chux Uzoeto commented  ·   ·  Flag as inappropriate

    First of all, thanks for a simple but great tool .. and for offering it under an opensource license ..

    I just started using taskcoach, after so much searching .. Extensive research and trials of cloud based solutions ended in my choosing toodledo for personal organization and task management, and I actually paid for the PRO account .. With toodledo, it did not take me long to realize that some things are just not suited to the cloud and web browser tab panes

    So, I went back hunting again, and looked at chandler which I used in the past, tracks, and whole lot others .. before finally settling on taskcoach. Now the challenge for me is on how to use taskcoach from my various desktops (linux, windows, mac, and android) .. often simultenously

    A simple shared folder usage (via dropbox or such service) would even suffice as long as that would allow for simultaneous access/modifications from the various access points .. But I suspect taskcoach would not guarantee safe simultaneous access .. or does taskcoach manage this well? Well, even it does, lack of android support would still be an issue ..

    The next best alternative would be via toodledo, and that is why I am voting for this request .. Well, given that the original request was made about 2-years or more ago, it does seem like this toodledo integration thing is not likely to happen (at least not in the short to medium-term) .. I am safe in making this assumption?

    Would really appreciate your responses .. Thanks

  • Joel commented  ·   ·  Flag as inappropriate

    @Frank Niessink - You stated: "I see that Toodledo requires a pro account when you want to use subtasks. Subtasks are essential to Task Coach. That basically means that any synchronization solution between Task Coach and Toodledo would require users to have paid account"

    I think this is not exactly true. The Android app DGT GTD supports subtask structures and can sync with the free toodledo account. I'm no developer so I can't say how he does that but he does do it and it does work. If you wish to view those tasks and subtasks in Toodledo interface, you do need a pro account.

    Many get by with just the freebie. I do right now because I wont use the toodledo web interface to save my life. I find it excruciatingly dull as well as clunky and painful. But if had a compelling reason, if I got some added value or functionality from the pro account, $15/yr is a not a big price to pay.
    This is a productivity solution - it's organizing your life, saving time, making you money. If you NEED all your stuff in sync in more than one place, you can scratch a few dollars together to make it happen.

    So please have a look at what DGT is doing. Maybe there is a clue or idea in there for you.
    If not, then don't think that a $15/yr is going to be a big deterrent to serious users. I think as long as you have some version of sync that works with the toodledo freebie account people should be happy. Those that want/need the extra features can pay toodle for them.

  • dgaie commented  ·   ·  Flag as inappropriate

    A real synchronization feature is very important for me too.

    I need to use task manager at work or at home, but also on train to recorded new ideas or tasks, change priority, statut, etc.

    A web access is also perfect when I haven't my iPhone or when I want to do my "GTD Weekly Review" when I haven't a desktop version of my task manager.

    The Account Info on the Toodledo API provides information if an account is FREE or PRO and you can managed this difference, maybe by using the Notes on each task to pass Task Coach's information not (yet) managed by Toodledo (xml format ?)


    Toodledo still develop new features, is really a great webtool to manage daily task.
    I appreciate the Toodledo's filters to find my daily actions or daily and weekly reviews.

    And if Toodledo not support ALL Task Coach's features, and Task Coach not support all Toodledo's features, is still better to start to synchronize data already available on both side to help Android users and roaming users (like me) to access on tasks on everyplace, than do nothing, no ? ;-)

    Thank you in advance (and sorry for my english ;-)

  • J.G.E. commented  ·   ·  Flag as inappropriate

    Well, I don't see subtasks such a problem. First not everyone uses subtasks that much. I never use them myself since while working in complex projects I do prefer Xmind or a project management option. Even if you use the subtasks option I'm sure this means max. 20% of the tasks people want to remember / organize / track.

    On the other hand, Toodledo allows you within the free version to organize the tasks with several levels, folders, tags, contexts, and a long etc. This lets you not only create flexible and fast subtasks structures but also, and no less important, to double-cross subtasks levels within main tasks which require at the same time equal subtasks getting done.

    Even in case someone would require massive subtasks functionality as Task Coach provides I don't see those 15 $ a year such a problem compared to the lack of multi-platform / -mobile sync (Android included). As a problem I see this last one much bigger and troublesome than the first.

    Since the Toodledo plugin is opensource could be it wouldn't be such a problem to check the code out (http://sourceforge.net/projects/taskunifier/develop) and see if it could be easily implemented in Task Coach.

    This would solve for the time being the Android-issue for all those people who are eager to synchronize and stay tuned wherever they go. Or those who work depending on the time or day at different locations.

    Reaching that level and letting people being able to choose between the subtasks, subscription or the free synchronizing option would be a great improvement for the program.

    Could be I'm missing something but since SyncML doesn't reach tasks sync. with Android (http://en.wikipedia.org/wiki/SyncML) even Funambol and Synthesis do claim to fully sync. with it; and since it looks like the Task Coach Android version won't arrive in a near future (could be also not in a far future, please correct me if I'm wrong) I only see this door as a way to work with tasks fully synchronized. I guess many of the 620 Android users on the other side of the forum would probably agree.

    Anyhow, thanks a lot for the great work and for checking this option!

  • sttrebo commented  ·   ·  Flag as inappropriate

    that would be fine with me. i'd love the integration. plus there is a module to sync outlook with toodledo so the outlook sync request would be solved (at least partially).

  • AdminTask Coach developers (developer, Task Coach) commented  ·   ·  Flag as inappropriate

    @JGE Thanks for the pointers. I see that Toodledo requires a pro account when you want to use subtasks. Subtasks are essential to Task Coach. That basically means that any synchronization solution between Task Coach and Toodledo would require users to have paid account...

  • J.G.E. commented  ·   ·  Flag as inappropriate

    An update. Importing in CVS format gives you the chance to rearrange all Task Coach fields and tags as you do prefer within Toodledo. They will be directly 'translated'. Great functionality!

  • J.G.E. commented  ·   ·  Flag as inappropriate

    Toodledo is probably right now the most realistic option for Task Coach to add Android support and / or synchronization (http://www.toodledo.com/index.php?f=1). From the free subscription you can get a lot and from there on synchronize to an everyday more growing "community" of Toodledo compatible Android Task Apps (http://www.toodledo.com/connections.php and http://www.todolist.co/compare.html) together with all kind of third-party applications. Even RTM is loosing the battle against this rich yet simple cloud-to-everything free task synchronizer. Higher functionality can be reached by year subscription, but not needed for the most of users.

    Already tried on Mac , Win7 and Linx... and Android, of course...works awesome!

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